How to Choose eSignature Tool Based on Monthly Document Volume: Get 90 Days Free Trial

Digital Signature Software

Summary

How many documents does your team actually send for signing each month? A sales team person who sends a handful of agreements has very different requirements from those of an HR person who has to onboard hundreds of employees or a real estate agent who handles various deals simultaneously. EzSignly helps with different needs of businesses and offers a range of plans revolving around document volumes, team size, and workflow needs. 

 Introduction

Choosing an eSignature by looking only at the monthly price can be misleading. It is easy to open a pricing page and immediately look for the cheapest number. 

Before comparing plans, if you look at the last 30 days, you will get a better view of “How many contracts went out?” “How many needed signatures?” “Did some have to be sent again?” “Were there forms that could have been handled through a reusable template?”

A small business might discover that it sends only five or six a month. Another company may send that many before lunch on a busy Monday. This is why eSignature Software Pricing in Chicago, Illinois should be considered alongside document volume. 

What Counts as Volume?

Document volume is not simply the number of PDFs sitting in your computer.

For eSignature platforms, the useful number is usually the amount of signing activity your business sends through the system. EzSignly uses envelopes per month as one of the main usage measures on its pricing page.

Its current Free plan offers three envelopes per month and two reusable templates. The Standard plan includes 30 envelopes per month and unlimited templates, while the Business plan provides unlimited envelopes and templates.

That gives you a fairly easy way to estimate where your business sits. If there are only a few agreements to be sent out, a high-volume plan won’t suit your needs. On the other hand, if there are dozens to be sent out regularly, a low-volume plan might become frustrating easily. 

A Small Team May Need Less Than It Thinks

A company does not automatically need an expensive one just because it is a business.

Take a small consulting firm with two employees. It might send client agreements, NDAs and occasional vendor paperwork. If the monthly volume stays low, a basic one may be enough.

EzSignly's Free plan is designed for occasional sending and includes three envelopes per month. The Standard plan increases that allowance to 30 envelopes and supports up to three members. 

Look at Your Normal Month, Then Your Busy Month

There is one catch: do not calculate using your quietest month.

If your company sends 10 in an average month but 35 during hiring season, the latter number matters too. It is at the time when the company is busiest that you definitely do not wish your signing process to be a bottleneck.

This will provide you with a more realistic estimate. Just add some buffer, and the comparison will be much easier.

HR Can Change the Calculation Quickly

HR paperwork has a habit of arriving in batches. One week may be quiet. Then the company hires 20 people, and suddenly there are offer letters, employment agreements, NDAs and onboarding sheets moving through the system.

EzSignly's HR solution is built around these recurring pages. It offers bulk sending, reusable templates, real-time tracking, automated reminders and team collaboration. 

For businesses looking at eSignature Software for HR in Chicago, it should therefore be calculated around hiring cycles rather than one ordinary week.

A tool that works comfortably for five new hires may feel very different when HR has 50 employees joining over a short period.

Templates Matter When the Same Keep Coming Back

Volume is just a small part of this huge chaos. If a team needs to send similar documents on a regular basis, templates are helpful in saving a lot of time as well as money by offering variety. 

Just assume that an HR professional prepares the same employment agreement daily for a new employee. Or a property manager sending similar leases. Or a small company using the same NDA whenever it starts working with a new contractor.

EzSignly's Standard and Business plans include unlimited templates. Its platform also offers AI template creation on those plans, according to the current pricing comparison. 

The idea is fairly practical: create the page once, save the approved version and reuse it instead of rebuilding the same paperwork every time.

When 30 Documents Are No Longer Enough

The jump from occasional signing to regular signing is where selection becomes more important.

A business sending 20 documents a month may fit comfortably within the Standard one's 30-envelope allowance. A company sending 50, 80 or 100 documents may spend too much time worrying about limits.

EzSignly's Business plan currently offers unlimited envelopes and unlimited templates, along with features including bulk sending, sequential signing, role-based access control and request attachments. 

For a growing team, those additions can matter because the problem is no longer simply “Can we send this document?” It becomes “Can we manage all these documents without creating more administrative work?”

Small Businesses Have a Different Problem

A five-person agency may send client agreements every week. A local service company may need signatures on proposals and contracts. A property business may handle leases and disclosures. And in all these scenarios,   management is crucial for teams. 

It would be useful for teams searching for an eSignature Tool for Small Businesses in Chicago to consider both the current page volume and the kind of work required.

For example, the process of signing 15 agreements and the signing process of 15 agreements that require several signatories and attachments will differ.

People Increase, Features Benefit

Consider a contract that needs three signatures. One person signs the contract. The next person reviews it. And the final approval rests in the hands of the manager.

Now compare that with a document that needs only one signature. Both count toward document volume, but the second workflow is much simpler.

EzSignly's Business plan includes sequential signing, which allows documents to move through recipients in a defined order. It also includes role-based access control for managing what different team members can access. 

This is why looking only at the number of envelopes can sometimes give you the wrong answer.

Count the Complexity Alongside the Volume

When comparing eSignature Detailed Features in Illinois, make a second list beside your count.

Do you need reminders? Templates? Bulk sending? An audit trail? Different user permissions? Sequential signing?

The answers can tell you more about the right plan than the count alone.

What About the 90-Day Free Trial?

EzSignly's current promotional pages advertise a 90-day free trial/welcome offer in connection with its broader platform and multi-company offering. The usual U.S.-based pricing page currently displays a Free plan of $0 per month for users without mentioning the offer for 90 days in the standard features of each plan. 

Use Real Numbers Before Upgrading

However, if you are still unclear about the decision, do not rely only on spreadsheet information. Analyse the last three months' contracts and agreements. Estimate how many of those documents required signing. Distinguish one-time papers from the ones that come recurrently. Now, find your peak period. 

Perhaps you will find out that the company usually sends 12 contracts in a month while it sends 40 contracts in peak times, such as hiring periods. Also, you may have lower volume, but almost all contracts require the signatures of a couple of people.

The Right Plan Should Leave Some Breathing Room

Picking a plan that matches today's volume exactly can be tempting. However, businesses do not usually remain static.

If your business is adding employees, acquiring new customers, or offering additional services, then your business might be growing without you realizing it. A solution that has some flexibility will save the team from changing their signature process every few months.

The EzSignly package currently offered starts with the Free plan, with 3 envelopes, while the Standard plan offers 30 and the Business Plan has an unlimited number of envelopes. There is also a custom plan for the Business Pro level.

Thus, it becomes quite clear how to choose one's solution package: start small and then progress with demand.

Conclusion

There is no magical figure that will tell all businesses which particular type of electronic signatures is worth buying. A two-person consultancy firm, HR department, and property management companies might all work with eSignatures weekly, but their workflows would be worlds apart from one another.

Take into account your monthly volume first of all. You should also pay attention to the frequency of similar documents, the number of signatures required, reminders for the signer, access to different departments, etc. This way, you will know how to approach pricing of eSignatures in a much better way than just choosing a cheap service. 

Book a demo with EzSignly if you want to compare available options with your needs and try the 90-day promotional package. 

FAQs

1. How do I calculate my monthly eSignature volume?

A: Look at the number of documents you actually send for signing over the last two or three months. Also check your busiest period so you do not choose an option based only on a quiet month.

2. What is the difference between EzSignly's Free, Standard and Business plans?

A: The current Free plan includes three envelopes per month, Standard includes 30, and Business includes unlimited envelopes. Higher plans also add features such as audit trails, bulk sending, AI template creation, sequential signing and role-based access, depending on the plan.

3. Does EzSignly offer a 90-day free trial?

A: EzSignly currently has a 90-day free offer on its multi-company page. The standard pricing page separately offers a Free plan, so businesses should check which offer applies to the account or product they are signing up for.