How to Reduce the Gap Between Document Creation and Online eSignatures: Get Free Trial

Electronic Signing Software

Summary

Almost all teams have no problems creating documents. The problem lies mostly in what comes next. It needs to be prepared for execution; it needs to be signed off, the recipient has to sign it, and someone has to watch over the process after that. Proper eSignature will make that awkward delay shorter by putting all these steps closer together.

Introduction

Picture a sales manager who has spent three days getting a client agreement approved. The wording is settled. The price has been agreed upon. Legal has made its changes. The client is happy. So the manager sends the final PDF.

The client may sign within an hour. Or they may open the message between meetings, think “I'll do that later,” and completely forget about it. Two days pass. The sales manager sends another email.

Nothing about the contract itself caused the delay. The delay happened in the space between “ready” and “completed.”

That is the part companies often overlook when they compare eSignature products. Looking only at whether a platform can collect a signature misses much of the work happening around it.

For anyone comparing eSignature Detailed Features in Illinois, this is worth keeping in mind. The useful features usually deal with all the surrounding features of the real signature.

Reusing Good Work Beats Starting Again

Not every agreement needs to be created from scratch.

An HR department may use the same employment agreement for dozens of people. A legal team may send the same NDA every week. The sales team can have one standard service contract where only a few aspects are modified for every individual client.

However, the procedure involves opening an old file, making a copy, altering something in it, and saving another version.

There are two issues associated with that procedure. First, it is time-consuming. Second, the user wonders all the time if the correct version was used.

EzSignly has templates that can be reused by users. The tool has a number of features and currently allows users to design a template through AI and prepare recurring documents without designing the format every time.

HR Has Plenty of Reasons to Close That Gap

HR paperwork can pile up quickly. Imagine a company hiring twelve people in the same month. There are offer letters, employment agreements, NDAs and onboarding forms. Some new hires respond immediately. Others are busy finishing notice periods at their current jobs.

EzSignly’s HR solution is comprised of features like template management, bulk sending, real-time tracking, teamwork, reminders, and auditing. It promises HR departments visibility into whether the document has been read, signed, or rejected from one single platform.

For teams looking for HR online signature software in Illinois, that visibility is probably more useful than another flashy feature. If ten people are joining, HR needs to know which two are still waiting without opening ten separate email threads.

“Just Following Up” Shouldn't Be a Full-Time Task

There is a particular email almost everyone has written at work: “Just following up on this.” It is harmless. Once or twice, it is nothing. Write it thirty times in a month, and it becomes part of the job.

EzSignly includes automated reminders and notifications. Its feature page also describes smart resend notifications for pending requests.

This leaves HR, sales, or operations to step in when help is actually needed, rather than when people have just not clicked yet. If a client has a question regarding a clause, it is your job to answer it.

Legal Teams Have Already Done the Hard Part

Legal work makes the gap particularly noticeable because contracts often take time to reach their final form.

There may be comments from several people. Clauses get changed. The final version goes through approval. Eventually, everyone agrees that it is ready.

At that point, having the agreement sit in an inbox for another two days is hard to justify.

EzSignly's legal solution consists of templates, bulk sending, automatic reminders, real-time tracking and audit trail functionality. 

In the case of eSignatures for Law Firms and Legal Teams, audit trail functionality plays its role. EzSignly logs activity related to the item, like creating, viewing, signing and finishing.

Signature Is Just Part of the Audit Trail

What if somebody comes across the agreement after six months and wants to know the date of completing the process?

It should not matter what email chain contains the final version of the document.

An audit trail creates a history of the agreement. Instead of relying on the final signature, it can present all actions related to the completion of the agreement.

This feature is helpful in case contracts need to be reviewed later and there are several parties involved.

Secure Document Signing

Sometimes the Order Matters

Now consider a contract that needs three people to act. The department head approves it first. Then the client signs. Finally, a company representative completes the process. Lastly, the representative from the company will finish the process.

Sending a request to three people at once may lead to a confusing situation. Whom should you approach first? Is the second person already informed? Was anyone signed without getting approved?

Sequential signing is included in EzSignly’s Business and Business Pro pricing plans. Here is the latest pricing comparison chart, including sequential signing, bulk sending, role-based access and request attachments.

This is a minor feature, but it takes care of one possible problem in multi-person agreements.

What If You Have 50 Agreements to Send?

Sending one agreement is easy. Sending fifty similar agreements is a different afternoon. A company might be onboarding a new group of employees, renewing contracts with vendors or distributing updated terms to customers. Preparing every request separately would create a lot of repetitive clicking.

EzSignly's Bulk Send feature is designed for this kind of work. It can be useful in sending contracts to multiple people with unique status data for each person.

Sending everything at once is convenient. It is knowing who has done his share already that makes the process manageable afterwards.

Never Pick an Offer before You Review The Efforts That Went Into It First

It would seem to go without saying that price would matter, but on its own, it can lead you astray.

As for EzSignly's current pricing in the U.S., it includes a Free option for $0 per user per month and offers three envelopes and two reusable templates. Standard is $7 per user per month with 30 envelopes and unlimited templates. Business is $10.50 per user per month with unlimited envelopes and templates, with additional features such as bulk sending, sequential signing and role-based access control.

Consider your needs when comparing the costs involved in choosing eSignature Software Pricing in Chicago, Illinois.

A few documents sent each week may mean that even the lower-end options will fit the bill quite nicely. Several requests every week by different departments should be better catered to by the higher-level plan.

The Point Is Not to Make People Sign Faster

People should have enough time to read an agreement. A lawyer should be able to review a clause. An employee should be able to ask HR a question.

The file should not sit on somebody's desktop because nobody knows who is responsible for sending it. A recipient should not be forgotten because the request disappeared into an inbox. HR should not need a spreadsheet just to work out who has completed their paperwork.

A Better Handoff Can Change the Whole Experience

Think about what happens when everything goes smoothly. The agreement is prepared from the right template. The required fields are already in place. The correct people receive it. If nobody acts, a reminder goes out. The sender can check the status without asking around. Once everyone is finished, the record stays available.

EzSignly's current feature set brings these pieces together through templates, AI-assisted preparation, reminders, real-time tracking, bulk sending and audit trails.

That is really what an eSignature platform should be doing: not making the signature itself complicated, but making everything around it less of a chore.

Close the Gap Where It Actually Exists

The slow part of a contract is not always negotiation. Sometimes it is the quiet period afterwards. EzSignly gives teams a way to prepare recurring agreements, send them electronically, keep an eye on progress and maintain a record once everything is complete.

Try EzSignly and see whether moving steps into one place makes the journey from finished draft to completed agreement a little less painful.

FAQs

1. How can an eSignature tool reduce the time between creating and completing an agreement?

A: Reusable templates, automated reminders, real-time status updates and defined signing orders can remove several manual steps that usually happen after an agreement is prepared.

2. Does EzSignly offer reusable templates?

A: Yes. EzSignly provides reusable templates, with unlimited templates included in its Standard and Business plans. AI-assisted template creation is also available on paid plans.

3. Can I see whether someone has completed an eSignature request?

A: Yes. EzSignly provides real-time tracking for activity such as opened, viewed, signed and pending requests.